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Kames Petroleum Services
SUSTAINABILITY REPORT 2014
Requirements for Bidding on Contracts
All applicants interested in bidding for a Projects
contract or any tender valued above USD 1 million
must complete a pre-qualification questionnaire,
answering questions on their approach to the
following:
• HSE&S Leadership
• Subcontractor Management
• Hazards and Effects Management
• Planning and Procedures
• Implementation and Performance Monitoring
• Incident Reporting and Investigation
• Auditing and Review
• Emergency Management and Response
We also require many of our contractors to submit
documentation of their HSE&S systems, policies,
procedures and performance together with their
bids for evaluation.
Requirements Included in Contracts
Once a contract has been awarded, our approach
is guided by our Contractor Management System,
part of the Kames Petroleum Services Corporate HSE
Management System, which was revised in 2014
to incorporate a robust risk based assessment
of each contract, based on the complexity of the
proposed scope of work. The level of risk (high,
low, or none) is used to determine the HSE&S
requirements to be imposed on the contractor.
Kames Petroleum Services has also revised its HSE&S
Requirements and supporting documentation to
provide standardization, clarity and transparency.
Every contract contains HSE&S terms that require
contractors to abide by Kames Petroleum Services’s HSE&S
guidelines. Specifically, clauses related to the
following topics are included:
• Workmen Compensation Insurance
• Hiring of Minors
• Minimum Wage Requirements
• HSE Obligations
• Medical Services and First Aid
• Protection of Construction Camp Facilities
• Disposing Hazardous Waste
• Anticorruption Provisions
• Conflict of Interest
Holding Contractors
Accountable to Contracts
We verify that contractor practices are compliant
with our requirements through dialogue,
commitment, self-assessment, and audits. After a
contract is awarded, we meet with the contractor
to discuss their HSE&S system, Kames Petroleum Services’s
HSE&S expectations, and HSE&S practices and
procedures for implementing the contract.
Prior to mobilization, contractors must submit
a site-specific and contract-specific HSE&S plan,
including a risk-based assessment and method
statement for performing the contracted work
safely. This must be reviewed and approved by
Kames Petroleum Services .
The company periodically audits contractors prior
to and during the contracted work to ensure that
they are complying with all agreed requirements
and procedures. Contractors must also notify
the company of any incident involving personnel
and selected contractors must provide a monthly
HSE&S performance report to Kames Petroleum Services
with lagging and leading KPIs specified by us.
Suppliers with critical issues are asked to follow
up on performance and documentation or to
take immediate action. If a contractor does not
address critical issues identified, Kames Petroleum Services
will sometimes help them to recruit safety officers
and train them to implement the company’s HSE
standards. If this is not feasible, Kames Petroleum Services
cancels the contract.
Become a Better Corporate Citizen
06
Responsible Supply Chain Management
Kames Petroleum Services has a comprehensive
system in place to hold contractors
accountable to our own standards
for responsible behavior, beginning
with pre-qualification for bidding
and extending to audits throughout
the implementation of projects.
Contractor Safety
2011
2012
2013
2014
Total Monthly HSE&S Audits
80
116
87
101
— Mr. Adel Ahmed Albuainain,
General Manager - Qatar
Annual HSE Contractors Meeting
In an effort to encourage contractors to exceed
Kames Petroleum Services’s HSE&S standards, the company
held its 7th Annual HSE Contractors’ Meeting
in 2014, bringing together the company’s key
contractors under the theme of ‘The Road to
a Safer Workplace, in Partnership’. The meeting
provided opportunities for the 117 participants
to share experiences and strengthen relationships
for mutual success and the benefit of the broader
community. This year several new programs
were introduced such as Contractor of the Year,
Poster Presentation Competitions and Safety
Bingo, which provided both knowledge and
entertainment to all who attended the event.
Kames Petroleum Services also recognized three contractors
with awards for their sustained commitment to
improving effective communication strategies
and enhancing overall standards across HSE.
“When you consider the risks and challenges
associated with the energy industry, an effective
and productive partnership between the
company and its contractors is vital. As such,
our contractors collaborate with us to improve
HSE performance and strengthen the safety
culture across the company and it is only right
that their efforts are recognized and rewarded.”
